PROJECCT COMMUNICATION

Each one of us at GoWebEz believes that communication builds the trust required to form a strong and successful relationship, be it with clients, with partners or among teammates. That said, we create a high-level communication management plan that includes being able to effectively listen to client’s requirements, act on feedback, present the issues and foster harmony on the whole.



PROJECT COMMUNICATION AT EACH STAGE



Initial Analysis

We judiciously pay attention to the client’s project conditions and proposal and then advance for initial development. We disclose the project SRS with our website designing team for detailed analysis, discovery, and mock-up workflow to apprehend the prerequisite and scope of the website.

1

Kick Off Seminars

After the project pact, kick-off seminars between design team leaders and clients are scheduled to discuss key project supplies, the approach to be followed, project scope, time management, resource finance and payment procedures. Our Project Leader will communicate a client meeting with the dedicated Project manager and team members who are going to be involved throughout.

2

Lucidity, Brevity & Accurate Information

From Inception, our team members understand lucidity, brevity and accuracy of the evidence and discussion they exchange with the client and sustain that among the involved project teammates, managers and leaders.

3

Single Point of Communication

To ignore intricacies and mystifications, we preserve a solo point of communication and ensure vibrant and effective communication. The data and material are integrated and feasibly accessed. However, in certain cases, a client can contact any individual designer to handle any individual issues.

4

Multiple Communication Modes

Communication is vital so we rehearse banter on multiple modes of communication. We utilize Skype, Email, and Phone calls to interact with our national and international clients. Both written and verbal communication methods are used appropriately as and when required

5

Workflow Accessibility

Once finalized, we briefly record the project detail into a documentation, and make it practically accessible for everyone's reference so that anyone involved in the project gain insights in the present status of the project progress.

6

Privacy & Security

We cognize that project details and client data are extremely sensitive. All team members working at GoWebEz are bound to keep the information within the office, not violating any privacy policy contract.

7

Modern Project Management Tools

We utilize significant project management tools like Asana and Trello to increase the work efficiency and accessibility among all involved- client, project manager, team leaders and team members.

8

Proactive & Honesty

Project management is not at all a piece of cake all the time. We also counter challenges and problems during the development phase, but our team’s specialized aspect is that we immediately inform to the Project Manager and to the client. We functionalize based on discovering the solution, without wasting any time in escaping away and hiring the problems.

9

Complete Documentation

To denote to a discussion discussed two weeks back or so, we always believe in documenting everything. Our documentation process includes procedures, feedbacks, and time management of all tasks to ensure easy sharing and references. Even the emails and skype chats are preserved for any future communication.

10

Status Reports

After each development phase, we document and send out a project progress report to the client to share what has been developed, the time it took per task completion, and what’s pending and to know the feedback and any changes if required in between.

11

Value & Compromises

We value client’s suggestions, opinions and contributions in the project development and give them the freedom to communicate any changes they think are required for the benefit of the entire project.

12

PROJECT COMMUNICATION AT EACH STAGE

Project Analysis

We Research and analysis functions may include budget tracking and financial forecasting, project evaluation and monitoring, maintaining compliance with corporate and public regulations, and performing any data analysis relevant to project tasks.

01
02

Project Kick Off Meetings

The kickoff meeting is to formally notify all team members, clients, and stakeholders that the project has begun and make sure everyone has a common understanding of the project and their roles.

Clear, Correct & Concise Information

Our team members maintain clarity and correctness of information that they exchange with client and uphold that among managers and leaders.

03
04

Single Point of Contact

Single Point of Contact (SPOC) management model keeps communication between work sites simple, prevents problems from being addressed multiple times at different points in the supply chain, and ultimately saves a lot of time and money over the course of a project.

Multiple Communication Channels

This technology is used to ensure that our target audience is presented with information or the ability to react to information across multiple channels.

05
06

Project Workflow Accessibility

We clearly drawup the project detail which is easily accessible for everyone so that the people gain the present state of work overflow.

Privacy & Security

All team members at Gowebez ensures that information security and privacy risks are identified, assessed, addressed and managed as an integral part of a project to keep it within our office

07
08

Modern Project Management Tools

We use modern project management tools like Jira, GitLab and Hubstaff to increase the work efficiency and accessibility.

Proactive & Upfront

Our Proactive project managers focus their efforts and attention on the long-term as opposed to being reactive in the present moment.

09
10

Weekly/ Fortnightly Reviews

According to client's convinence we schedule meetings on weekly and fortnightly basis and we maintain regular review of our project.

Status Report

We send a project status report to the client to share what has been developed and what’s pending and to know the feedback and any changes if required in between.

11
12

Respect & Flexibility

We respect client suggestions and opinions in the project development and make corrections that are listed by client whenever they need it to be done .




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